These tips will prepare you for a great experience at the Boston Student Government Training Conference.
1. Raise money for conference
2. Register for conference
- See conference registration tips to help you save money
- See sample “excuse letter” that your attendees can give to professors so they can miss class to attend this conference (optional)
- See sample delegate contract that each of your attendees should sign (optional)
- See conference attendance form that each of your attendees should sign and have signed by an ASGA representative (optional)
- See sample press release that you can send to your campus and local newspapers, radio, and TV, as well as your institution’s public affairs office (optional)
3. Reserve hotel room(s)
4. Purchase airline ticket(s)
ASGA recommends that you fly if it would take you more than eight hours to drive.
5. Arrange for ground transportation
Remember that you will need transportation to and from the conference location, your hotel, restaurants, and attractions.
Walk from Hotel to Conference Location
You can walk (about 15 minutes) to the conference location if you stay at the Wheelock College residence halls or at the Holiday Inn Boston-Brookline (about 15 minutes).
ASGA recommends that you save money while in Boston by using public transportation! Boston is a commuter-friendly city. You can easily, and inexpensively, take public transportation from the airport to your hotel and to sight-seeing. At your hotel, you can easily walk to restaurants, tourist attractions, and shopping.
The subway and bus routes serving Boston Logan International Airport are operated by the Massachusetts Bay Transportation Authority (better known as the MBTA or the “T”). There are two ways to get to your hotel from Boston Logan:
Take the “Silver Line” ($2.00) to the “South Station”. Then take the “Redline” subway to the “Park Street Station.” Then take the “Green C” to Hawes Street. You can then walk to the hotel or to the conference location. MBTA’s interactive subway map. Total fee per person is $2.10 each way.
Take the free Massport shuttle bus to the “Airport Station.” Then take the “Blueline” ($2.00) to “Government Center.” Then take “Green C” to Hawes Street. Total fee per person is $2.10 each way.
GO Boston Shuttle
GO Boston Shuttle will pick you up at Logan airport and take you to your hotel in Boston for around $30. Please make your reservations on-line, or by calling 1-888-437-4379.
Boston taxis are available at Logan terminals 24 hours a day. All areas within a 12-mile radius of downtown Boston are charged a metered rate. Beyond the 12-mile radius the charge is a flat rate. All fares are based upon the occupancy of one to four passengers per taxi.
Metered-rates from Logan to the Boston-area hotels range from approximately $25 to $50.
All fares leaving Logan Airport are charged a $2.25 airport fee. Travel through the harbor tunnels will cost an additional $5.25 toll fee. It is recommended that you ask the taxi driver for a receipt showing the driver’s name, the taxi company, the amount paid, and the medallion number.
The Holiday Inn Boston-Brookline offers a free shuttle that will take you to restaurants near the hotel. The shuttle DOES NOT travel to and from the airport. You wil need to arrange transportation to and from the airport.
If you stay at the Holiday Inn Boston-Brookline, there will be a daily parking fee of $34. If you stay at the Wheelock College residence halls, parking is free, but there are a limited number of spaces. There are free parking spaces at the conference location, Wheelock’s 43 Hawes Street Building, but there are only about 30 spaces, so arrive early.
Other parking facilities nearby:
• Landmark Center
401 Park Drive
• Masco Garage
375 Longwood Avenue
• Standard Parking Garage
333 Longwood Avenue
6. Review and print directions
You can find directions to the conference site at our Directions page.
7. Wear “business casual”
Your attire should be “business casual” at all conference functions.
8. Get the ASGA Conferences App
Grab the ASGA Conferences App for your iOS or Android device, and have the conference schedule, speaker information, directions, ASGA contact information, and more at your fingertips before and during the conference.
9. Bring business cards & college paraphernalia
Make sure you bring business cards, brochures, and fliers to exchange with other delegates.
10. Check the local weather
In early August, it will be hot in Beantown. But it may be cool in meeting rooms, which are air-conditioned.
11. Review and print the Conference Schedule
Then you can decide on which workshops to attend and be aware of when the conference starts and ends.
12. Read these conference articles
Responsible Student Government leaders and advisors make sure they get as much as possible from the conferences they attend.
- Make the Most of Conventions
How to save money and use your time wisely
Before jetting off to your next conference, scan this checklist of time and money savers.
- Members Behaving Badly
Mind your manners at conferences
Here are some tips on how to make a lasting, positive impression about the quality of your school’s student leaders while at conferences.
- Getting the Most Out of Conferences
Student Government leaders at the University of North Dakota use their “Homework Sheet” as a networking tool
Do you want to get more out of attending your next leadership conference than just jet lag? Follow the example set by Student Government officers from the University of North Dakota.
- Action Plan for When We Return to Campus
SG Advisor at Illinois State develops tool to take the conference momentum back to your campus
This worksheet will help you develop a plan on how to take back what you learned at this ASGA conference.
- 10 Ways to Be a Good Conference Roommate
Even if you’ve known someone for years, staying together in a hotel can be an awkward – or awesome – experience.
Here are 10 suggestions for making your next conference slumber party the awesome kind.